Administrative Coordinator

Administrative Coordinator Job ID: J0113-0649 Category: Administrative Support Location: Montreal, QC City / Province: Montréal, Quebec Employment Type: Permanent, Full-time Working hours: 37.5 Job Closing Date: (dd/mm/yyyy) 29/01/2013 Language Requirement: Bilingual (BBBB) If you have the talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an enthusiastic Administrative Coordinator to provide administrative support to head office and regional offices. You will coordinate priority actions, monitor internal, external and electronic mail, provide advice, information and interpretation, and answer and direct calls to the Director. You will also be called upon to greet customers and visitors and ensure excellent customer service by replying promptly and efficiently to questions from internal/external customers and conducting follow-ups on issues as needed. The successful candidate will: • Plan the Director's schedule/time (business engagements, appointments, meetings) and provide relevant documents and/or obtain all documents required for travel and meetings • Prepare, draft, research and file various reports every week; provide analyses and recommendations, if applicable, for important and/or current issues; and perform various types of manual and computerized data entry • Answer telephone calls and provide the information requested; answer and forward messages; direct calls to the appropriate contact; screen telephone calls; determine the importance, urgency and/or relevance of requests; and forward requests to the appropriate individuals or sections • Prepare, undertake and assume responsibility for special projects as requested by the functional head, in accordance with management’s needs Job requirements (Education and Work experience): • High School Diploma • Minimum three years’ experience in an administrative assistant role • Working knowledge of Microsoft Office 2003 and Outlook • Fluently bilingual with advanced knowledge of French and English grammar Our Leadership Behaviours: Decision Making - A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporation's best interests. Accountability - An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved. Business Orientation - A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities. Execution - A focused and self motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations. Leading People - A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things. Other information about this job: Anticipated staffing Canada Post offers: A total compensation package • Competitive salary • Annual incentive program • Comprehensive individual and family benefits coverage • Vacation and leave options • Defined Contribution Component of the Canada Post Corporation Registered Pension Plan A strong community of employees • Our employees drive innovation and ensure that our business continues to evolve to meet our customers’ changing needs The satisfaction of a job well done • You’ll be part of a winning team that touches the lives of millions Additional Skills: Computer Skills Customer Oriented Decision-Making / Judgement Execution Initiative Oral Communication Relationship Management Resilience Written Communication Careers that deliver: If you're ready to make a difference and discover your full potential, Canada Post delivers a variety of exciting and challenging career opportunities across the country. As one of Canada’s top employers and best corporate citizens, we’re committed to attracting, retaining and developing a winning team to meet the evolving needs of Canadians and secure our future.  Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities. The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative. If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.  Important Messages:Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.